Note: This process requires the installed Outlook application.

Step 1: Start a new email.

Step 2: Address the email, fill in the subject, and body as normal.

Step 3: Click the Options Tab

Step 4: Click the Permission drop-down

Step 5: Select the appropriate permission

• Encrypt – The message will be encrypted. Recipients can read, forward, print, and copy content, but cannot remove encryption.
• Do Not Forward – Recipients can read the message, but cannot forward, print, or copy content, except if opened on the web where screen grabs are possible.

Step 6: Attach any documents that are needed.  Please note that Information Rights Management, but not encryption, only applies to the file types listed in this article: https://support.office.com/en-us/article/introduction-to-irm-for-email-messages-bb643d33-4a3f-4ac7-9770-fd50d95f58dc. Attachments that are not in these file types are still encrypted, but there is no restriction on sharing them.

Step 7: Send the email

Outlook for the the university and other Office 365 users will automatically decrypt the message, though items marked confidential will only be available to those with Schreiner email addresses.  For those using other email providers, the message will look like this example from Gmail (right).

Gmail users will have the option to sign into their Google account to decrypt the email.  Other users will have to receive a temporary access code.